What do I need to know about management team meetings?

Written By
Patrik Björklund
Patrik Björklund
Published
May 15, 2023
Topic
Management Team Meetings

The management team is a group of participants who represent decision-makers within the organization. The focus of the management team meeting is always on company success, meaning that every decision should be based on true and credible information about how the business operates.

If you want to know more about how effective management teams work, you can read through this article. This article is about what effective management teams need to know about management team meetings.

Effektiva ledningsgrupper skapar resultat
The management team is important for the development of the company

Effective management teams create results.

The management team drives the business forward

The management team is an important part of an organization and has the ability to review what is happening in the outside world, analyze challenges and prioritize based on the objectives and vision of the business.

This steering group includes competent people with different knowledge and experience who collaborate to develop the business. The management team is responsible for the organization's board of directors and employees to jointly drive operations in the right direction in relation to the organization's strategy, policies, risks and objectives.

A management team needs to think about the implementation of organizational promotion strategies and activities. A management team meeting can be a meeting where strategies, goals, and operations are discussed. Meetings can also discuss various issues together that are important to the company.

This is what characterizes effective management team meetings

Management team meetings should be an effective forum where goals, visions and follow-ups are made in a structured way.

Management group meetings are usually held on a monthly basis, however, at least 4 times/year in the form of Management Group Meetings Quarterly (LK) of which one of the meetings is the Management Briefing (LG).

Under LK and LG, the management team follows up:

  • important events in our world that may affect our strategy and policies, such as new legislation and
  • how the organization has performed in the last quarter and year in relation to the objectives and action plans set and identified risks.

A management team creates cohesion and creativity and binds the business together. It is a tool for achieving set goals and a forum for knowledge and development.

Having clear goals for the management team so that everyone does not focus on different things is important. In an orderly management team, it needs to be clear what is to be done, why it is important how it is implemented effectively and how we follow up on decisions made.  

If you do not follow a formal agenda for management team meetings, it is important to try not to get caught up in old sourdough or reef thinking. Also, do not forget to validate the decisions with other leaders in the organization before they are made if they are difficult to change.

Management Briefing

Ledningens genomgång behöver göras minst årligen
Management review provides an overview

A management briefing is a special type of management team meeting that should be conducted at least once a year. It is a crucial part of the management system who has the responsibility to make the business achieve its goals.

Management's briefing typically includes an overview of the company's strategy, budget, financial goals, product development, marketing, customer relations, personnel, and other related topics. It may also include a discussion of current projects or challenges facing the company. Management will also review the company's long-term plans to reach the financial targets.

Management review needs to be done at least once a year

Examples of management's briefing agenda may include:

  • Presentation of the company's strategy
  • Presentation of the budget for the coming years
  • Update on product development and marketing
  • Update on customer relations and customer service
  • Personnel and Recruitment Update
  • Update on the Company's Financial Objectives
  • Discussion of current projects or challenges
  • Update on long-term plans.

The management briefing is a good forum for management to discuss and feedback to other leaders and employees about the company's strategy and plans for the future. It is also a good opportunity for management to discuss company performance and issues facing the company.

Monthly Management Team Meetings

At the monthly management team meetings (L), the management team focuses on following up:

  • Events in the outside world, e.g. related to customer industries,
  • Business events such as recorded customer feedback and deviations of a severity level 3 or higher;
  • Monthly Financial Statements
  • Action plans linked to the organization's objectives

What is the role of the management team?

A management team is a group that is responsible for the overall management and strategic planning of an organization.

The management team shall make decisions at a strategic level and follow up on the fulfilment of the organization's objectives and strategies. The management team also has an important role in learning and developing the organization, and it is often expected that they are innovative and take the lead in designing new strategies. They must also monitor that all employees, even those who are not directly involved in the management team, are working towards the same goals.

How do you effectively lead a management team?

Ledningsgruppen arbetar mot gemensamma mål
The management team binds the company together
  1. Create a clear goal: Define a clear goal for the group that all members can support and strive for.
  1. Provide clear roles: Reinforce the leadership role and assign clear roles and responsibilities to each member.
  1. Design fair decision-making: Ensure that all members have a chance to participate actively in decision-making and that all members respect each other's views.
  1. Create a collaborative environment: Introduce a constructive environment that fosters creativity and collaboration.
  1. Provide feedback: Provide feedback to improve results and motivate employees.
  1. Increase focus: Focus on results and ensure that all members agree on the goals of the group and prioritize the right tasks.
  1. Address problems: Address any problems or issues that arise as soon as possible.
  1. Encourage participation: Encourage all members to participate actively in meetings and participate in discussions.
  1. Evaluate: Evaluate the results of the group and improve the process as needed.

Summary

The management team is a central part of an organization and is responsible for making strategic decisions and driving the business forward. Effective management team meetings are critical to achieving the company's objectives and follow-up of operations. To effectively lead a management team, one should define clear goals, assign roles and responsibilities, create a collaborative environment, and focus on results.

The management review, which should be conducted annually, is an important part of the management system and provides an overview of the company's strategy, budget, financial goals and other related topics. Monthly management team meetings focus on following up on events in the outside world and operations, as well as the organization's goals.

To ensure an effective management team, priority should be given to communication, collaboration and continuous evaluation of the group's performance. Encourage all members to actively participate in meetings and discussions to improve decision-making and create an inclusive and engaging work environment.

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