Dealing with legislation at the management level is important for any business.
Whether you strive to meet ISO standards such as ISO 9001, ISO 14001, ISO 45001 or ISO 27001, this step-by-step guide will help you understand and implement effective regulatory enforcement practices.
Step 1: Stay up to date on laws and regulations
In order to effectively monitor legislation, you should always stay informed of the latest laws and regulations that affect your organization. This can be done in several different ways:
- Legal bulletins: Subscribe to legal bulletins from credible sources such as Notisum. These bulletins often provide regular updates on changes in legislation.
- Legal consultants: Hire consultants who can provide expertise and advice on specific legal issues.
- Digital tools: Use digital tools like AmpliFlow to automatically get relevant information about the latest legislation, relevant to you, directly to the same place where you have the rest of your management system.
- End-to-end solution: Use a solution that combines all of the above. As our legislative management service.
Step 2: Establish processes
To ensure compliance with relevant laws and regulations, ISO standards require clear and documented processes. These should include:
- Identification of applicable laws: To regularly identify and update a list of the laws relevant to your business.
- Evaluation of their impact: To assess how these laws affect your organization and what steps need to be taken to comply with them.
- Implementation of actions: Implement necessary measures to ensure compliance, for example through policy changes, staff training, or changes in working practices.
- Continuous monitoring: To constantly monitor and review compliance to ensure that your organization continues to comply with all relevant laws.
Step 3: Integrate monitoring into existing processes
Integrate regulatory enforcement into existing business processes such as risk management or business governance. This makes it a natural part of the daily operations of the organization.
How?
- Through risk management: Identify and assess the risks associated with non-compliance with certain laws and regulations. Then develop strategies to minimize these risks.
- Through business management: Ensure management is aware of and responsible for monitoring and complying with relevant laws. This can mean regular reports to management on how we live up to laws and regulations.
Step 4: Set aside resources
Effectively monitoring legislation requires dedicated resources. These can include time, staff, training and budget.
- Time: Set aside regular time to conduct monitoring, review new laws and update internal processes.
- Personnel: Appoint one or more persons responsible for legislative monitoring.
- Education: Make sure staff are properly trained in the laws that apply to your organization and how they affect their work.
- Budgetary: Reserve resources for any costs related to the surveillance, such as consulting fees or investments in technology.
Step 5: Training the staff
Training your team in applicable laws and regulations is key to compliance. This may include:
- Formal training where you hire external experts to train staff.
- Regular internal updates to keep your team informed of new laws and regulations.
- Built-in training, where you make regulatory compliance part of the daily work routine.
Bonus Step 6: Using Tools Like AmpliFlow
Tools like AmpliFlow can offer assistance and support in facilitating the process of legislative monitoring. With AmpliFlow you can:
- Automatic updating of the legal register: AmpliFlow offers automatic updates to your law registry, with laws relevant to you, right in the software where your management system is already described. This saves time and reduces the risk of human error.
- Experience and expertise: AmpliFlow has unique experience in establishing and maintaining simple and efficient management systems that meet both cross-industry and industry-specific requirements.
- Sifting: There's a difference between being able to sift yourself and having someone sift for you. AmpliFlow understands your business and keeps you informed what you need, so you don't have to sift yourself.
By using a tool like AmpliFlow, you not only get digital aids, but also access to consultants who screen and select only what is relevant to your particular business. This can save you time and resources as well as give you the peace of mind of knowing that you meet all relevant legal requirements.
Conclusion
Managing regulatory enforcement at the management level is a key component to meeting ISO standards such as ISO 9001, ISO 14001, ISO 45001 or ISO 27001. With the right tools, resources, training and processes, you can ensure effective compliance within your organization.
